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Jul 06

President Kayser's Message - May 2018

Posted on July 6, 2018 at 3:01 PM by Denice Cox

May 2018 has finally arrived, and the 2018 Conference in Norfolk is just weeks away. Staff and the Host Committee have been working tirelessly to ensure that we all have a great Conference. Let me encourage you to download the IIMC Conference App for it is an awesome tool -- everything Conference is in the palm of your hands. It will save you time and enhance your Conference experience.

When you are planning your time at the Conference, along with the education sessions, be sure to plan on attending all the activities: Opening Ceremonies, the All-Conference event, the Annual Business meeting and Annual Banquet and your Region meeting and dinner. The networking opportunities at these events coupled with the education sessions will enhance your experience and expand your network of contacts. There is a new activity at the Conference this year – Conference Bingo. This is an opportunity to meet new people and, perhaps, win a complimentary registration to the 2019 Conference in Birmingham, Alabama. Of course, we couldn’t put on the Conference without the support of our sponsors and vendors. Please take a moment to thank them. Stop by the exhibit hall and visit the vendors. You may already be using some of their products; however, there could always be new innovation or service that could improve and make your city more efficient.

In the Exhibit Hall, be sure to visit the International Relations booth to hear about what is going on in Regions X and XI. They will have information about the 2019 Study Abroad Program and Symposium that will be held in June in the United Kingdom. That is something you will want to participate in if you can. The Symposium and Study Abroad Program are outstanding opportunities to learn and network with your international colleagues.

Let’s not forget the IIMC Foundation. There will be plenty of opportunities to support the Foundation at the Conference – the silent auction, 50/50 drawings and the Hawaii Fundraiser. The silent auction has two ways to participate - bring an item to donate or to bid on. All the funds raised go right back into Clerk education, in ways of scholarships and grants.

We are happy to announce that IIMC Gives Back returns. This year we are partnering with the Ronald McDonald House Charities of Norfolk, Virginia. On the IIMC App you will find a wish list of items, some of which you could bring with you or, perhaps, pick up locally. The Charity will have a booth in the exhibit hall to drop off your items and to discover more about the good work they do. And, IIMC is excited to help facilitate this great cause.

It is going to be a great Conference, and I look forward to seeing everyone there.

In April I travelled to the Alberta Municipal Clerks Conference in beautiful Canmore, Alberta. The snow was on the mountains and the sky was a perfect blue, and the Alberta Clerks were warm and welcoming. We had great session on policy writing, stopping gossip in the workplace and a great session on leadership with Drew Dudley. We also heard from the Alberta Ombudsman’s Office, an interesting office in the Provincial Government that has recently been given some oversight in the municipal realm. It was an inspiring conference and this Texas girl took away some excellent tips and strategies, new friends and some gorgeous mountain pictures.

As I have travelled this year as your President, I have learned something new or heard a unique idea at every conference I’ve attended that I could take home to Fort Worth. We all have different jobs and titles for certain, but we are truly more alike than we are different, and we are all truly public servants.

That thought brings me back to the Conference. Come ready to learn, ready to meet new people who will become new friends and be ready to expand your horizons. You never know what you may discover.

See you in Norfolk.
Jul 06

President Kayser's Message - April 2018

Posted on July 6, 2018 at 3:00 PM by Denice Cox

April is here and that means we are just about a month and a half away from the 2018 IIMC Conference in beautiful Norfolk, VA. I hope you are ready for a great conference experience. Allan Bull and the Host Committee are working hard to ensure that we will have a fantastic conference. Here are some things you can do to get ready:

• Register if you haven’t already.
• Read your E-briefings – there is new information on the conference and this year’s information on the Constitutional amendments that will be voted on at the Annual Business meeting.
• Download the IIMC Conference App so that you have the most current information, especially once you get onsite.
• Come to the conference ready to participate, learn, network and meet new colleagues.

It will be a great conference, and I look forward to seeing you there.

In March, I attended the Washington Municipal Clerks Association conference in Pasco WA. What a great conference with engaging speakers, great updates on recent legislative changes and practical tips on parliamentary procedure and minute taking just to name a few of the topics. I brought home some good information for a class I will be teaching on minute taking and some legislation that provided a unique funding source for homelessness initiatives. In between the sessions, the Washington Clerks were busy connecting and networking with their vendors and sponsors and fundraising for Clerk scholarships.

It was great to spend time with outgoing President Dee Roberts from South Bend and incoming President Virginia Olsen from Mountlake Terrace. I had the honor of swearing in Virginia at their banquet. In Washington, the President picks a theme for their year. Dee’s was: “Be fearless in the pursuit of what sets your soul on fire,” and Virginia’s is “Don’t sit out the dance.” Inspirational, don’t you think?

At the WMCA conference I had the chance to provide an IIMC update to the attendees and also to spend time with Region IX Directors Sheri Pierce, MMC and Tracy Davis, MMC as they brought WMCA up to date on IIMC and Region XI in more detail. Wendy Klock-Johnson, City Clerks Association of California President; Shellie Saner, Alaska Association of Municipal Clerks Association President and Debbie Hamilton, Oregon Association of Municipal Recorders President were also in attendance to give updates on their associations. Region IX is going strong.

April means spring and warmer days here in Texas. I hope all is well where you are and that you are planning to join us in May in Norfolk.
Jul 06

President Kayser's Message - March 2018

Posted on July 6, 2018 at 2:59 PM by Denice Cox

At last, it looks like Spring might arrive after all. The days are getting longer and the temperatures, at least here in Texas, are somewhat warmer. It will be great to see the flowers and plants blooming again.

The Executive Committee met in February at Headquarters to get updates on the Norfolk conference and other IIMC matters. The Conference is going great. As you know, we have two sold out hotels, Academies and Athenians are filling up and the Exhibit Hall is sold out. The education sessions and speakers are fantastic, you do not want to miss this – get your registration in before the early bird deadline of March 30, 2018. We also got a report on the 2017 financials and IIMC ended 2017 in great shape financially. Our healthy bottom line is due in large part to the overwhelming success of the Montréal conference, the Budget Committee’ diligence and staff’s attention to all the details.

During the meeting at headquarters, the Board of Directors conducted a conference call on the constitutional amendments proposed by our Diversity Task Force. These amendments will be brought forward at the Annual Business Meeting in Norfolk for consideration. Proposed amendments, if approved by a majority vote at the Annual Business Meeting, will be distributed for a vote by the entire membership. If there is a two-thirds vote in favor of the amendments by the membership, the amendments will be adopted. There is information on the proposed amendments beginning on page 20 in this News Digest and on the IIMC website under Urgent News. There will be lots of communication about the amendments between now and the conference. Be sure that you get informed so that you are prepared to cast your vote. IIMC is your Organization, be knowledgeable and be involved.

On the last day of our winter meeting, President Elect Stephanie Kelly and Vice President Lana McPherson appointed the Chairs and Vice Chairs for the IIMC committees. We also completed the committee membership. It was exciting to have 89 applications and at least a third of the applicants had never served on a committee before. So great to see this kind of interest.

I was able to attend the Region III conference in Greenville, SC. Greenville is a great location, very walkable and has a great greenspace oasis with a waterfall right in the center of it all. Region III put on a great program. Camilla Pittman, MMC, City Clerk of Greenville, chaired the Conference Committee and they had an outstanding line up of speakers and events. Building your brand, collaboration and finance were some of the topics. Our luncheon speaker was Jane Jenkins Herlong, humorist and former Miss South Carolina. We were all laughing so hard we were wiping away tears. She spoke on “Owning Your Runway: Business Secrets from a Recovering Beauty Queen.” It was an amazing presentation.

At the Region III meeting, we had representatives from all five of the states, Alabama, Florida, Georgia, North Carolina and South Carolina. All the states had positive reports on membership growth, new CMCs and MMCs and ongoing education opportunities. I love hearing about the great things going on in our Regions. At the meeting, we also had President Elect Stephanie Kelly, MMC, Vice President Lana McPherson, MMC, Region III Directors Lisa Vierling, MMC and Pamela Smith, MMC and IIMC Past President Sharon Cassler, MMC.

Based on this meeting, Region III will do a great job hosting us in Birmingham, Alabama in 2019.

The 2018 Conference is fast approaching. Register before the March 30, 2018, Early Bird deadline and get your hotel room. You do not want to miss the Norfolk Conference.

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