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May 11

President's Message - March 2016

Posted on May 11, 2016 at 12:42 PM by Denice Cox

Dear Colleagues,

One thing for certain, there is much energy and excitement-taking place in Region VIII! Starting with our upcoming Annual Conference in Omaha, Nebraska, Region VIII is truly making their mark in 2016. A big shout out to our Nebraska host clerks and all Region VIII states (and, yes, there are 11, believe it!) for planning and supporting the development of IIMC’s 70th Annual Conference. Region VIII has also been focused on electing their newest Region Director. As we welcome Region VIII Director, RaNae Edwards, MMC, (NE) to the Board, it is important to recognize Director Nancy Vincent (CO) for her vigilance and leadership during a time of transition. Thank you, Nancy, for your incredible dedication and thoughtful work in representing Region VIII at the highest level. I am pleased to join Nancy in introducing you to RaNae in this feature.

Persistence of Vision was the theme of the Region VIII Meeting and CGFOA/CMCA Conference in November 2015. It was an honor to be in attendance, and the warm reception and gracious hospitality extended was deeply appreciated. The conference and meeting were outstanding, and I truly enjoyed spending time with our Region VIII colleagues. Having the opportunity to address Region VIII delegates in Loveland was a privilege. I was highly impressed with the thoughtful recognition they extended to many members and special guests for their accomplishments and contributions to CMCA and throughout the Region. Great job, Region VIII… we can’t wait to see you in beautiful Omaha this May!

News from Region VIII

Greetings from Region VIII! First, I would like to congratulate and welcome the newest Region VIII Director, RaNae Edwards, MMC, and provide you with her contact information. RaNae is from the City of Grand Island, Nebraska and her email address is Here is a little information about RaNae: she is currently in her 16th year with the City of Grand Island. She started her political career at the age of 23 when she was elected as the Howard County Clerk in St. Paul, NE. RaNae received her CMC in 2003 and MMC in 2008. In 2010, after years of work, raising kids, and a career, she attained her Bachelor’s Degree in Business Administration. One of the proudest moments in her life was being named the 2010 Nebraska Municipal Clerk’s Association (NMCA) Outstanding Clerk of the Year. She currently serves as Second Vice-President for NMCA. RaNae is excited to represent Region VIII on IIMC’s Board of Directors and looks forward to working with all of you.

Congratulations to Elizabeth Burke, Flagstaff City Clerk who will replace Nancy Vincent on the IIMC Board of Directors in May.

Region VIII is a very large geographic area consisting of 11 states which include: Arizona, Colorado, Idaho, Montana, Nebraska, Nevada, New Mexico, North Dakota, South Dakota, Wyoming, and Utah.
Due to its size, it has often been difficult to hold a Region Conference. However, in November of 2015, Colorado had the opportunity to host the first Region VIII Conference in several years. It was held in conjunction with its Colorado Government Finance Officers and Municipal Clerks Association Annual Conference that included excellent educational sessions. It was an honor to welcome President Monica Martinez Simmons, MMC, to Colorado and Region VIII. President Simmons made a donation on behalf of the Colorado Municipal Clerks Association to MCEF – we thank you so much for that donation! Clerks thoroughly enjoyed visiting with and listening to her and we would like to thank her so much for taking the time to join us.

Region VIII is also honored to host the 2016 IIMC Conference in Omaha, Nebraska in May of this year. There will also be a Region VIII meeting during the 2016 IIMC Conference with more information to follow.

While the Region may not hold Region conferences annually, each State has state-sponsored institutes and other education sessions throughout the year. Below is information about our Region and training opportunities within the various states.

Arizona Municipal Clerks Association (AMCA)
Bev Bender, CMC,, from Fountain Hills is the current President of AMCA. Join me in congratulating AMCA on celebrating its 55th (Emerald) Anniversary this year! AMCA is currently working on its 3-year Strategic Plan and the creation of a Mentoring Program. The Executive Board recently approved revisions to the AMCA Handbook and policies at its January meeting.

The Association provides training certificates electronically and makes them available to the membership from the AMCA website. The AMCA Education Committee is currently in the process of creating an organized spreadsheet that will be placed on the AMCA website that lists IIMC points awarded for the various trainings as a reference for AMCA members working toward their CMC and MMC designations. The 2016 Institute will be held June 5th through June 10th in Scottsdale.

This year, AMCA is offering its first scholarship for the IIMC Annual Conference Registration fee to its membership to further promote attendance at the 2016 IIMC conference (Omaha).

Colorado Municipal Clerks Association (CMCA)
Rhonda Coxon, MMC,, from Snowmass Village is the current President of the CMCA. As mentioned previously, Colorado hosted the Region VIII Conference November 17 –20, 2015. It was a great opportunity for everyone to meet and talk with President Simmons. The conference began with an Athenian Dialogue on Tuesday the 17. Colorado Institute Director Kathie Novak and IIMC member Kerry Bush, MMC, facilitated Dialogue. During its Annual Business meeting at the Conference, Chris Koch, CMC, Arvada was presented the prestigious 2015 Clerk of the Year Award.

The Education Committee met on Thursday, January 28, planning for Colorado’s Institute in July from the 17 through the 22 at Regis University and is busy planning for its next Annual Conference this November. There will be additional Masters Academy training available in June and September. These training opportunities will be firmed up and information distributed in the near future.

CMCA makes available on its website transcripts for the institutes as well as Professional Development Opportunities that are held at various locations of the State throughout the summer months.

Idaho City Clerks, Treasurers and Finance Officers Association (ICCTFOA)
Lynn Hagman, MMC,, is the current President of the ICCTFOA. The Idaho City Clerks, Treasurers and Finance Officers (ICCTFOA) holds two conferences a year. For the first time in June of this year, the Association of Idaho Cities and Mt. West Conference are being held together. This conference has educational classes for Mayors, Council, City Clerks, Treasurers and Finance Officers. In September the ICCTFOA will hold an annual conference for City Clerks, Treasurers and Finance Officers. This conference is both educational and fun. There are six Districts and each one will bring two baskets full of great things that are raffled off at the conference and all proceeds go to scholarships to help other Clerks attend the conference.

Idaho has many historical sites and towns that date back 100 years or more. The Association of Idaho Cities puts out a magazine each quarter and highlights a new City each time as well as helping the Cities keep up with new legislation.

Montana Municipal Clerks Treasurers and Finance Officers Association (MMCT/FOA)
The Montana Municipal Clerks Treasurers and Finance Officers Association (MMCT/FOA) will be holding their Annual Institute Sunday, May 1 through Friday, May 6 in Billings, Montana. Classes range from the Code of Ethics and Bylaws of the Association, Annual reporting, Records of Local Government, Clerk relations with the Executive Branch, bid procedures to employee hiring processes. Several retirements have occurred across the state of Montana over the course of the year and they will be recognized as well as a Lifetime Achievement Awardees. The Association will be electing a new President to fill the resigned position left by second term President Stacy Ulmen.

Nebraska Municipal Clerks Association (NMCA)
Kellie Crowell, CMC,, from Ravenna is the current NMCA president. Below is information regarding the IIMC 2016 “Investing In Education” Omaha, Nebraska.

Come enjoy the sights and sounds of Nebraska…come enjoy the amazing educational experience of IIMC May 22 – 25, 2016 in beautiful Omaha. Plan to come early and visit some fabulous attractions such as: the world famous Henry Doorly Zoo and the African Grassland exhibit; Boys Town home to Father Flannigan; the Strategic Air Command and Space Museum with its amazing aircraft display; the Joslyn Art Museum with its Chiilhuly glass sculpture; and the Durham Western Heritage Museum offering a fascinating look at the history of Omaha. In addition, to these great sights there are over 80 diverse restaurants, bars and shops in the beautiful downtown area, all within walking distance of the hotel.

The theme for the 2016 conference is “The ‘70s.” so take out your medallions, polyester, butterfly collars, bell bottoms, skin-tight t-shirts, sandals, leisure suits, flower patterned dress shirts, sideburns and, yes, tennis headbands. And, men remember the chest hair! And help us celebrate 70 years of IIMC. Bill Wakefield and Random will provide live entertainment.

The Opening Ceremony will feature Rita Pakowitz a professional Storyteller, facilitator with the Joselyn Art Museum, and Adjunct Faculty member at UNO for the School of Communications, School of Public Administration and Department of Education. Rita has developed her career as an actress, writer, improvisationalist and standup comedienne into a storytelling career that knows no bounds. Whether creating a support group curriculum for mothers who have lost a child to stillbirth or miscarriage and training the group's facilitators or helping families at a museum discover the story in a work of art, Rita brings an excitement to her work that is infectious. Her goal, is to help everyone find and tell their own powerful of story.

For the Reception, we are honored to have the 18-piece University of Nebraska Omaha (UNO) Jazz Band. The UNO Ensemble performs the finest big band literature available, covering a range of styles including swing, Latin and contemporary arrangements by UNO Faculty and students. The ensemble hosts the annual UNO Great Plains Jazz Festival, one of the biggest educational Jazz Festivals in the Midwest and regularly tours abroad and throughout the USA. The UNO Jazz Ensemble regularly performs with major guest artists including Randy Brecker, Diane Schuur, Jon Faddis and Peter Erskine.

So don’t delay, come to Omaha, Nebraska and check out all the amazing things that will be going on!
Nevada Municipal Clerks Association (NMCA)
The current president of the NMCA is Sabrina Mercadante, MMC,, from Henderson. Their Nevada Municipal and County Clerks Academy was first offered in 2005 and is a proven program designed by the University of Nevada, Reno in partnership with the Nevada State Municipal Clerks Association to provide training and development for city, county and deputy clerks, recorders, and city secretaries. The Nevada Clerks Academy and Institute is offered by UNR Extended Studies in Reno, Nevada and is tentatively scheduled for July 25-28, 2016.

New Mexico Municipal Clerks and Finance Officers’ Association (NMMC & FOA)
Ann Mackie, MMC, from Silver City is the current president of the New Mexico Municipal Clerks’ and Finance Officers Association. She can be contacted at NMMC &FOA has 156 active members in the New Mexico Municipal Clerks & Finance Officers Association. Many of the Clerks are working hard to obtain their Master Municipal Clerk and Certified Municipal Clerk designations. They currently have 11 MMCs and 50 CMCs in its Association membership, but in October 2015 we were excited that there were 49 attending the Institute and 38 attending the Academy so that many more are working towards it. We have a strong Association with a lot of cheerleaders and mentors that are eager to help each other across the State of New Mexico. It is wonderful being part of such a knowledgeable and helpful group of clerks. I believe that is why so many Clerks have pursued their CMC and MMC designations. We are proud of our Association and our clerk family.

Currently, most of the Clerks in New Mexico are going through their election process with absentee and early voting, and Election Day will be on March 1, 2016. As you know, that makes for an exceedingly busy time for clerks. We had our Association Election School for all of the clerks last November so we are all well equipped for another election, including training on the new vote tabulator machines by Dominion Voting that the New Mexico Secretary of State recently changed to. I understand Dominion Voting handles elections across America so perhaps many other Clerks are familiar with their machines. Also, new election innovations are available to many of our municipalities with the option of using an E-Pollbook ballot management system, also known as a ballot on demand system, and the use of Voting Convenience Centers for consolidated precincts and/or districts. It is certainly satisfying when new processes are beneficial to the voter, as well as the municipal election process.

Our Association has great participation in our Standing Committees and our Ad Hoc Committees; one of which is our Municipal Clerks Handbook Committee that will begin their work after the elections. The Committee consists of 12 experienced Clerks that will work to review and update the 29 chapters in our current handbook that was last reviewed in 2007. As you know, the Clerks’ world is always changing with new legislation, new processes, etc. so we look forward to working on that project and its subsequent completion and adoption.

We invite the Clerks in our surrounding states and Region to join us at our Spring Meeting on April 20-22, 2016 in beautiful Albuquerque, New Mexico at the Albuquerque Marriott Hotel Uptown. It will be educational, informative, and a great opportunity to meet the Clerks of New Mexico. Information on the NMMCFOA Spring Meeting should be available on the New Mexico Municipal League's website at sometime in March.

South Dakota Government Finance Officers Association (SDGFOA)
The current President of the Government Finance Officers Association is Mona Val Lint from Philip, South Dakota, The SDGFOA are members of the GFOA in the US and Canada, the purpose of our organization is:
• To establish a forum by which cities and towns may promote matters of mutual interest and provide a closer working relationship that there may be improvement in municipal government and administration;
• To promote the improvement of methods of governmental finance in South Dakota as developed and recommended by the Municipal Finance Officers' Association of the United States and Canada, the National Committee on Governmental Accounting, and other recognized authorities in the field of municipal administration, which include the development of mutually understandable procedures of accounting, budgeting, and financial reporting; the encouragement of the use of common terminology, classification, and principles in regard to those subjects;
• To take an active part in legislation that may affect municipalities of the state through the South Dakota Municipal League
The organization has two meetings a year. One meeting the first week in June of every year when we hold the annual SDGFOA school which is an annual two and a half day training/educational/motivational event. The second annual meeting is held annually the first week of October in conjunction with the Annual South Dakota Municipal League Conference. The annual SDGFOA School alternates between a host city and our State Capitol City, Pierre. The SDML Conference is hosted by varying cities in the state.

Utah Municipal Clerks Association (UMCA)
The current President of the Utah is Thieda Wellman,, from Layton City. Their Institute and Academy is March 21st through March 25th and is held in cooperation with the University of Utah. Our annual conference will be held September 28th through the 30th. We are very busy from now through March 10th actively involved in our State legislative session.

Wyoming Association of Municipal Clerks and Treasurers (WAMCAT)
The current President of the WAMCAT is Julie Silbernagel, In September 2012 Wyoming held its first Municipal Institute. In the past four years we are proud to boast that we have added 10 Certified Municipal Clerks and 1 Master Municipal Clerk as well as one Certified Public Finance Administrator as a result of the Institute.

At the annual Wyoming Association of Municipal Clerks and Treasurers (WAMCAT) banquet we recognized Tracy A. Glanz as our WAMCAT of the Year for 2015. Tracy is the Clerk/Treasurer for the City of Worland, Wyoming.

About Our Region VIII Directors

Nancy Vincent, MMC, City Clerk, Thornton, Colorado

Nancy Vincent, MMC, began working for the City of Thornton in February 1974 in the Utilities Billing Division. In 1979 she became the City’s first Deputy City Clerk and in December 1981 was appointed City Clerk. She received her CMC designation in 1986 and Master Municipal Clerk in March 2002.

Because of her interest in education, she served on the IIMC Education/Personal Growth Committee from 1993 to 2006. She Chaired the Research Committee from 2006 to 2007 and served on the Program Review and Certification Committee from 2008 to 2012. She chaired this Committee from 2009 to 2010 and that year had the opportunity to work with Clerks and Institute Directors to revise the Education Guidelines. She is currently serving on the Policy Review Committee. She received the prestigious Quill Award in 2008 and in May 2010 was the recipient of the President’s Award of Special Merit for her work on the Education Guidelines.

She has also been very active in the Colorado Municipal Clerks Association (CMCA) and since becoming a member in 1979 served on the Audit, Membership, Study, Records Management and Education Committees. She served as President for CMCA in 2006.

RaNae Edwards, MMC, City Clerk, Grand Island, Nebraska

Editor’s Note: Edwards won the Region VIII election in January 2016, replacing the vacancy by Board member Renee Cantin, New Mexico.

Grand Island City Clerk RaNae Edwards, MMC, has been involved with county and city governments for over 33 years. She was the Howard County Clerk in St. Paul, NE for 16 years, which was an elected position that she held at the age of 23.

RaNae was appointed Grand Island City Clerk in July of 2000. She received her Certified Municipal Clerk designation in 2003 and Master Municipal Clerk in 2008. She received her Associates Degree in Business Administration through Central Community College in 2005 and her Bachelor’s Degree in Business Administration from Doane College in May 2010.

RaNae is currently serving as Second Vice-President for the Nebraska Municipal Clerks Association (NMCA). She has been a presenter at several NMCA Clerks Institute and Academies, served on the NMCA Board of Directors, Education Chairwoman, and Silent Auction Committee Chair. She has severed as President, Vice-President, and Secretary/Treasurer of the Heartland Clerk’s Association.

RaNae was named the 2010 NMCA Outstanding Clerk of the Year. She is a member of the National Association of Parliamentarians and the Grand Island Unit of Parliamentarians.

RaNae enjoys spending time with her grandkids, traveling, reading, riding her Harley, deer hunting, and fishing.

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